Sep 1, 2023 | Article, Meet the Team

Safety teams should consider several key objectives when implementing safety software within an organisation.

They should focus on identifying essential features for maximum benefit, incorporating change management to secure user buy-in. Providing forums for users to express concerns fosters collaboration. Establishing clear communication channels keeps stakeholders informed. Setting measurable goals and tracking progress assesses software effectiveness and identifies areas for improvement.

IntelliPERMIT effectively utilises incident, accident, and near-miss data to recommend additional controls, enhancing proactive decision-making.

Safety software should offer intuitive search capabilities through seamless integration, customisation options, and exporting capabilities.

IntelliPERMIT streamlines quick report generation through API integration and embedded reports. In scheduling and management, configurable options align tools with industry standards and role functions, simplifying user interactions. To encourage software adoption, addressing pain points, simplifying tasks, and customising the software are crucial. Added incentives include automation, alignment with existing practices, user-friendly interfaces, and comprehensive training resources. The vendor’s knowledge, experience, and adherence to industry standards are crucial when evaluating service providers, where IntelliPERMIT excels.

Customisability is essential for IntelliPERMIT, allowing tailored solutions without compromising upgradability. It can be easily integrated into existing systems, and its web-based nature enhances accessibility and usability, making it an ideal choice for safety management teams.

What are some key objectives or goals that safety teams should consider when implementing safety software within an organisation?

When implementing safety software, safety teams should prioritise several key objectives to ensure a successful integration within the organisation. Firstly, they should identify the essential features that will deliver maximum benefits quickly. By focusing on these features and incorporating robust change management strategies, they can secure user buy-in and facilitate a smooth transition. Additionally, creating ample forums for users to express their concerns is crucial. This enables the implementation team to address any issues promptly, fostering a collaborative and adaptive environment. Moreover, safety teams should aim to establish clear communication channels to keep all stakeholders informed and engaged throughout the process. Furthermore, setting measurable goals and tracking progress regularly helps assess the software’s effectiveness and identify areas for continuous improvement. By following these objectives, safety teams can ensure a successful implementation that enhances safety practices and overall organisational performance.

How can  IntelliPERMIT effectively reference and utilise data such as incidents, accidents, and near misses to support decisive actions?

IntelliPERMIT effectively leverages incident, accident, and near-miss data to support proactive decision-making. The platform utilises this information to recommend additional controls when undertaking similar activities or operating in the same area. Through IntelliPERMIT’s business rule engine, users can receive timely alerts during various stages of the permit lifecycle, notifying them of similar conditions as previous incidents. This empowers safety teams to take decisive actions and implement necessary precautions to prevent potential hazards and mitigate risks. By referencing past data, IntelliPERMIT enables organisations to continuously improve their safety protocols, ensuring a safer work environment for all. This data-driven approach enhances safety awareness, encourages proactive risk management, and strengthens the overall safety culture within the organization.

What features or mechanisms should safety teams look for in safety software to ensure intuitive search capabilities for relevant data?

Safety teams should prioritise specific features and mechanisms in safety software to ensure intuitive and efficient search capabilities for relevant data. Firstly, the search function should seamlessly integrate into the day-to-day end user screens, allowing users to access relevant data without navigating through multiple menus or interfaces. It should also be pre-filtered based on the logged-in user’s area, streamlining the search process further.

Customisability is crucial. Safety software should offer capabilities for users to create their own personalised searches tailored to their specific roles and requirements. This empowers individuals to access the data they need quickly, improving overall productivity and decision-making.

Furthermore, the software should provide comprehensive search options that cover both the application’s real-time data and the built-in reporting features. This ensures that users can perform searches across a wide range of data sources, allowing them to gather insights and trends effectively.

Exporting capabilities are essential for sharing and analyzing search results. The safety software should enable users to export the retrieved data into various formats like spreadsheets or PDFs for further analysis or presentation purposes.  By incorporating these key features, safety teams can ensure that the safety software offers intuitive and robust search capabilities, enabling efficient access to relevant data, enhanced data-driven decision-making, and improved safety management overall.

How can IntelliPERMIT streamline the process of quick report generation for improved efficiency and productivity?

IntelliPERMIT streamlines quick report generation for enhanced efficiency and productivity. By utilising the IntelliPERMIT API, organisations can seamlessly generate reports in widely used BI tools or data lakes, eliminating manual data transfer and saving time. Reports are conveniently accessible within end user screens, empowering users to view additional data as needed, reducing the need for multiple interfaces. This efficient reporting process enables data-driven decision-making, facilitates insights, and boosts safety management effectiveness.

In terms of scheduling and management, what specific functionalities should safety software offer in areas such as training, drills, toolbox talks, and audits?

Safety software should offer specific functionalities for scheduling and managing training, drills, toolbox talks, and audits. Configurable options are crucial to align these tools with industry standards, company systems, and regional requirements. Seamless integration of these tools into day-to-day interactions and role functions is essential to avoid adding unnecessary workload. Instead, the software should simplify processes, making it easier for users to access and utilise these functionalities effortlessly. By providing intuitive scheduling and management features, safety software can optimise training and compliance efforts, ensuring that safety protocols are effectively implemented and adhered to across the organisation.

How can safety teams address the challenge of encouraging individuals to use the software and seamlessly transition from existing systems, such as paper-based or Excel-driven processes?

Addressing the challenge of encouraging individuals to adopt safety software and transition from existing systems like paper-based or Excel-driven processes requires careful consideration. To achieve this, safety teams must ensure that the software convincingly demonstrates that it simplifies tasks rather than adding to workload. The implementation team plays a vital role in understanding the pain points specific to each role and customising the software accordingly. This involves thoughtful configuration, reporting, and automation to address the unique needs of users. By focusing on user experience and tailoring the software to alleviate existing challenges, safety teams can foster seamless adoption and maximise the benefits of the new system, ultimately enhancing overall safety practices and compliance within the organisation.

What are some added features or incentives that safety teams can look for in safety software to facilitate user adoption and habituation?

Safety teams can enhance user adoption and habituation of safety software by looking for added features and incentives that streamline processes and align with existing practices. Automation of non-critical steps can simplify workflows, making it easier for users to embrace the software. Moreover, the software should be configurable to align with industry best standards and the organisation’s existing procedures, minimising the need for extensive change management. By providing seamless integration with current practices, safety teams can reduce resistance to adopting the new system and encourage users to readily embrace the software as part of their daily routines. Additionally, offering user-friendly interfaces and comprehensive training resources can further incentivise users to utilise the safety software effectively, promoting a safety-focused culture within the organisation.

When evaluating service providers for safety software, what are the crucial factors to consider regarding their knowledge, experience, and understanding of safety processes, compliance requirements, and reporting structures and does IntelliPERMIT offer these features?

When selecting service providers for safety software, crucial factors to consider are their knowledge, experience, and understanding of safety processes, compliance requirements, and reporting structures. Vendors should possess a balanced mix of multi-industry experience, technical expertise, and project management capabilities. Their past experiences should be evident, guiding companies through the complexities of implementing safety software effectively.

An essential aspect of the vendor’s structure is a well-defined delivery team, with a clear reporting line and individual accountability for the product. This streamlined structure enables efficient decision-making and execution.

IntelliPERMIT, provided by Adapt IT, meets these criteria exceptionally well. Adapt IT is ISO 9001 and ISO 27001 compliant, ensuring that their products and processes adhere to industry standards and best practices. The implementation and development team behind IntelliPERMIT comprises highly experienced personnel, with minimal attrition. This stability ensures consistency in service delivery and continuous expertise in the field.

By considering these vital factors and recognising IntelliPERMIT’s adherence to industry standards and experienced team, safety teams can confidently choose Adapt IT as their service provider for safety software. The combination of technical excellence, industry knowledge, and adherence to best practices guarantees a seamless implementation and optimised safety management for any organisation.

How important is the ability to customize IntelliPERMIT to suit specific preferences and requirements of the organisation?

Customisability is crucial for IntelliPERMIT to suit the specific preferences and requirements of organisations. Allowing industry and company-specific configurations is essential when implementing a Control of Work solution. However, it is equally important to ensure that these changes do not hinder future upgrades and maintain a standard product code base. IntelliPERMIT achieves this balance by not being fully customised; instead, changes are implemented in a way that maintains a single product code base. New features are designed to be easily configured according to customer requirements, ensuring flexibility without compromising the integrity and upgradability of the software. This approach empowers organisations to tailor IntelliPERMIT to their unique needs while enjoying the benefits of a standardised, scalable, and continuously evolving solution.

Can IntelliPERMIT be easily integrated with existing systems that are already in place within the organization?

Yes, IntelliPERMIT can be seamlessly integrated with existing systems in the organisation. It comes with standard APIs that enable secure two-way integration with other systems, ensuring smooth data exchange and collaboration between IntelliPERMIT and other software applications within the organisation.

Why is having a web-based software solution an important consideration for safety management teams? How does it enhance accessibility and usability?

Having a web-based software solution is essential for safety management teams due to its simplified upgrade process and increased accessibility. Web-based applications can be easily updated without complex installations, ensuring that the software stays up-to-date with the latest features and security enhancements. Moreover, the ability to access the application from any standard browser enhances usability, making user training and acceptance more successful as it enables convenient access to the software from various devices, improving overall user experience and efficiency.

For more information on Adapt IT Manufacturing solutions, please  contact the team.

Henry Boshoff 500X500 1

Henry Boshoff

Senior Manager – Products and Innovation | Manufacturing

More News and Articles

Q&A With Intellipermit Consultant Lungelo Majozi

Q&A with IntelliPERMIT Consultant Lungelo Majozi

Explore the advantages of electronic permit to work (e-PTW) systems over paper methods, from faster investigations to specific hazard management. Learn how e-PTW enhances safety, prevents redundant isolations, and ensures accountability. Discover future trends like 3D modeling. IntelliPERMIT automates tasks, improves communication, and reduces costs, making workplaces safer and more efficient.